In the rapidly evolving landscape of the past few years, digital transformation has become essential for small and medium-sized enterprises aiming to stay competitive. E-contract software is a crucial tool for enhancing work efficiency, reducing costs, improving customer experience, and strengthening security. Here’s why savvy companies are turning to e-contract services like eformsign.

1. Save Time and Reduce Costs with Workflow Automation

Many companies are looking for ways to minimize operational expenses while maximizing returns on investment. Costs aren’t just financial—they also include employee resources and time spent on tasks. E-contract services can significantly cut these costs compared to traditional paper contracts.

For instance, consider the expenses of using paper, printing, requesting and waiting for signatures, delivering contracts via mail or courier, meeting with clients, scanning and storing completed contracts, and the resources needed for these processes. If a contract requires revisions, starting the process over can double or triple the time and cost involved.

With e-contract services, you can automate all these tasks with just a few clicks, minimizing time and expenses. This efficiency allows you to allocate resources to more critical tasks, effectively reducing overall costs.

2. Enhance Customer Experience with Smart Solutions

Providing a unique and positive customer experience is a key strategy for business success. By adopting e-contract services, your clients can easily complete contracts anytime, anywhere, using a smartphone, tablet, or PC.

For example, eformsign customers in the hotel and healthcare industries often need signatures on consent forms and applications. Initially, they adopted eformsign to streamline internal processes. However, by requesting signatures via tablets or smartphones—whether in person or remotely—they offered a special experience to their customers and enhanced their brand image.

3. Boost Productivity Through Workflow Settings

E-contract services allow you to automate tasks that previously required manual effort through customizable workflow settings. This accelerates the contract process and effectively improves employee productivity.

Companies that are used to schedule face-to-face meetings for every contract—despite long distances—found that scheduling appointments and creating documents consumed significant time and often led to delays. For businesses like outsourcing firms that handle dozens or hundreds of employment contracts, modifying contracts, requesting reviews, printing documents, and arranging in-person signings consumed substantial resources.

After adopting eformsign, these manual tasks are automated. You can set the document delivery process and configure required fields in each step for document creators, signers, and reviewers, ensuring that documents are processed accurately without omissions.

There’s no need to send separate emails requesting document creation. You can send notifications via SMS or email based on your predefined settings. Customer can review and complete documents anytime on their mobile devices or computers, significantly reducing the time spent on each contract.

4. Strengthen Security and Prevent Fraud

Contracts and consent forms often contain sensitive personal information or confidential content. Loss, damage, or unauthorized access to these documents can lead to serious issues. Using e-contract services ensures documents are securely stored in the cloud, and you can monitor the entire contract process in real time.

eformsign utilizes AWS (Amazon Web Services) cloud services and is AWS-certified, having completed technical verification for service stability and operational excellence. This reliability is further proven by leading corporations like Hyundai Motors, GS Caltex, and SK Telecom choosing eformsign for its robust security features.

Moreover, e-contracts offer audit trail certificates and timestamp features that prove the authenticity and originality of contracts. An audit trail certificate documents every step of opening, reviewing, and signing the document. In case of disputes, it serves as evidence that the contract was signed by the appropriate party.

5. Convenient Cloud Storage

Traditional paper document storages require physical space like shelves or warehouses, and retrieving specific documents can be tedious, involving sifting through numerous files organized by year or contract type. It demands storage space, resources for document management, and poses inconvenience when documents need to be located.

With e-contract services, documents are automatically saved to the cloud upon completion. You can easily search for documents by template or creation date using filtering features, or find what you need through keyword searches. There is no need for physical storage space, and there is no risk of loss or damage, reducing the burden on those responsible for document management.

6. Easy and Quick Implementation Within Your Organization

Introducing new services at the departmental or company level typically requires an adjustment period. If the new service doesn’t integrate with existing ERP systems, collaboration tools, or internal programs, it can create redundancies, forcing employees to duplicate work. A service meant to improve efficiency could become a hindrance.

eformsign alleviates these concerns by offering superior customer support. We provide pre-implementation consulting to help you maximize the benefits of our service. Unlike other providers, we offer support through phone, email, real-time chat (Channel Talk), and remote consultations. Our service is user-friendly, requiring no special expertise—if you can use MS Office, you can use eformsign.

Digital transformation isn’t just a trend—it’s a necessity for staying competitive in today’s business environment. By adopting e-contract services like eformsign, you can streamline operations, enhance customer experiences, and ensure robust security, all while reducing costs and saving time.

Ready to transform your contract process? Contact us today to learn how eformsign can benefit your business.