Data Management

Utilize securely collected data.

Download document and data

  • Members and document managers may download the completed documents as a PDF file.
  • Document Managers may download the input data as a CSV file so the data can be used for business.
  • Configurations can be set so the completed documents be provided to non-members too.

Store user data securely

AES-256 encryption

eformsign strictly follows the encryption standard for all documents and document related files. The Advanced Encryption Standard (AES) is a specification for the encryption of electronic data established by the U.S. National Institute of Standards and Technology (NIST).

eformsign's AES-256 implements one of the strongest block ciphers which encrypts the data before storing to the disc and descrambles when downloading the document. Also, eformsign declines any of the data archive requests if the data is not encrypted.

Secure data transfer via TLS

eofrmsign encrypts and transfers all the data via TLS (Transport Layer Security) so none of the user data would not be monitored and contaminated. Transport Layer Security (TLS) is a cryptographic protocol designed to provide communications security over a computer network. This secure link privately seals all of the data transfers and prevents any unauthorized accesses.

FAQs on Data Management

  • How secure eformsign is?
    For the security and safety of eformsign, please refer to eformsign Trust Guide.
  • I would like to see the collected input data on the completed documents.

    Only certain document managers assigned for each template can check and download the collected input data on 'Document Management' menu. How to assign document manager

    1. Login as an admin or template manager.
    2. Click Side Menu(≡) > Template Management.
    3. Click the gear icon of the template which to assign document manager.
    4. Select desired group or member for the document manager.
  • Can I save my document in third-party cloud storage?

    The document can be stored in the third party storage such as Dropbox and Google Drive. Once integrated the third-party cloud storage, eformsign automatically stores the document on 'eformsign' folder. The initial save path cannot be changed.

    How to integrate third-party cloud (Only administrator can integrate)

    1. Log in to eformsign
    2. Click Integration > Cloud Storage Settings
    3. Click the 'Authenticate Account' button then connect the storage to eformsign.

    How to make the completed document to be stored on cloud storage (Only administrator and template managers may configure this option. The third-party cloud must have been integrated by this point.)

    1. Log in to eformsign
    2. Move to Template Management menu
    3. Click the Template Settings icon.
    4. Click the Workflow tab.
    5. On Complete step's properties tab, check "Back up in cloud storage" option.