Four Ways to Leverage E-contracts in the Workplace

In today’s business landscape, interest in digital transformation is gaining significant traction. While the concept isn’t new, its importance and pace have accelerated due to COVID-19. The sudden shift to remote work, expansion of online services, and supply chain challenges have pushed companies to hasten their transformation efforts. However, despite many companies embarking on this journey, only about a third have successfully achieved meaningful change, indicating that digital transformation remains a challenging task.

Amidst this shift, there’s a growing interest in adopting paperless solutions. Many companies are transitioning from cumbersome paper contracts to electronic contracts. The rapid replacement of paper contracts with electronic ones is likely due to the simplified contract process, ease of signing, and integrated document management. Additionally, electronic contracts contribute to cost reduction and enhanced security.

In this blog, we’ll explore how the cloud-based electronic contract service, eformsign, can be utilized in various remote and face-to-face signing environments for all documents requiring signatures.


Easy and Fast Signature Requests to Multiple Recipients at Once

Not all signature-required tasks involve one-on-one contracts. Sometimes, you need to request signatures from many people. eformsign, which allows you to sign contracts remotely at any time, is also useful for requesting signatures from multiple recipients. One of the advantages of eformsign in a remote environment is that you can request electronic signatures from more than one person simultaneously, just as you would process a single document.

With eformsign, you can bulk-send electronic contracts using the same template to multiple recipients at once, requesting their signatures in one go. Recipient information can be entered manually or uploaded via an Excel file. Then, like sending an email, you can set an immediate or scheduled sending time and send the requests at once, completing the electronic signature request process. The ability to send documents to multiple recipients remotely and request electronic signatures not only simplifies the signature request process but also significantly enhances collaboration and work efficiency.

∎ eformsign use case: Easy bulk sending and management of electronic application forms with eformsign
1. Upload an Excel file containing recipient information (name, email, etc.).
2. Set the sending time and send the application forms at once.
3. Recipients review the document remotely and sign electronically.
4. View the status of bulk sent documents in the ‘Manage bulk sent documents’ page.

■Request Signatures via URL to Unspecified Recipients

What if you can’t specify the recipients from whom you want to request signatures? Sometimes, you need to obtain signatures without knowing the contact information of an unspecified large number of people. With eformsign, you can easily request electronic signatures by simply generating a document URL and sharing it.

The generated URL can be easily shared with many people via websites, emails, messaging apps, and more. Recipients who receive the shared URL can sign easily without a separate login process. Additionally, by setting up notifications, you can send completion notifications to signers so that they can receive the final completed document. You can also generate QR code of documents in eformsign. Signers can scan the QR code with their mobile camera and sign and submit electronically in the same way as the URL.

∎ eformsign use case: Self-service signature collection from unspecified users via URL or QR code
1. Generate a QR code for the pledge form and announce it to an unspecified number of participants.
2. Participants scan the QR code with their camera without logging in and receive the pledge form.
3. After reviewing the pledge form, they sign electronically and submit remotely.

Convenient In-person Signing with a Single Device

What if the nature of a contract requires in-person signing? In-person signing is mainly needed when you need to meet in person to explain the document content. In such situations, eformsign allows the signing facilitator and signer to meet and proceed with the electronic contract conveniently using a single device such as a PC, tablet, or smartphone.

For in-person signatures, the facilitator does not need to send the contract separately to the signer. After verbal explanation, you can share the document on a single device and proceed with the electronic contract. If there are multiple in-person signers, you can add participants and set the workflow accordingly. Even if electronic signatures are signed using a single device, each in-person signer can be identified through identity verification. Signer information can be checked later in the history and audit trail certificate. Additionally, as with remote signing, you can set it so that the completed document is automatically delivered to the in-person signer.

∎ eformsign use case: Filling out of electronics forms together with a single device
1. Provide a verbal explanation of the electronic contract content to the in-person signer.
2. The signer reviews the document on a tablet device and signs electronically.
3. Signer information can be verified later in the history and audit trail certificate after contract completion.

Paperless Counter Signing for Paperless Banking

When you want to proceed with in-person signing, but the signer and facilitator are separated by a counter, you’ll need two devices. In cases where in-person signing is required at digital counters, such as banks or insurance companies, eformsign allows you to proceed with in-person signing simultaneously using two devices.

By using eformsign’s Paperless counter signing feature, the facilitator and signer can complete the document simultaneously at a digital counter using a PC and tablet device. During the contract process, the facilitator and signer view the same screen on two devices, and through monitor synchronization, they can handle the document together even during the completion process. The facilitator can manage the entire process in guide mode, while the signer is limited to document completion only.

Paperless counter signing is a feature based on the technology of OZ e-Form, which holds over 70% of the digital counter adoption references in the financial sector in Korea. By adopting Paperless counter signing, companies can provide a fast and convenient service environment, thereby increasing customer satisfaction.

∎ eformsign use case: Screen sharing on two devices, real-time completion of electronic application forms
1. Share an application form with a customer via a tablet device.
2. Proceed with verbal explanation while sharing the tablet screen with the PC screen.
3. Complete the document and sign electronically with the customer in real time.

By using eformsign, which can be utilized for all documents requiring signatures, you can directly experience how the previously cumbersome and time-consuming processes of document creation, sending, signing, and management are simplified and transformed efficiently.

Simplify complex document processing, reduce unnecessary repetitive tasks, and maximize work efficiency with eformsign.

2024-11-25