Security and Compliance

eformsign considers user data security as the first priority

Timestamp eDocuments to Prove Authenticity

eformsign timestamp feature contains records of the time and date of an eDocument being saved and edited; meeting the international timestamp standard – RFC-3161. The timestamp information can be accessed by opening an eDocument with Adobe Reader or Foxit Reader. With the timestamp information, users will be able to detect if an eDocument has been tampered.

Keep Track of All Changes with Audit Trail

The audit trail feature contains crucial information such as the title, number of pages, content, eSignature, document process history, etc. These pieces of information are crucial for every business deal as it gives contracting parties a detailed record of the changes made to an eDocument at any point of the business deal.

Check the Status and History of eDocuments

Document's status and history can be checked on all document boxes. By this, the user may see which process the document is currently in or who had received which notification then downloaded the file.

Types of Information Recorded

  • eDocument workflow

    Information about the person-in-charge such as the name, email, contact number, processed date, etc.
  • History of eDocument

    Notification alert such as email, SMS, push notification or messenger sent previously, timestamp information, transfer history, etc.

FAQs on Security and Compliance

  • How do I set a timestamp? open

    The timestamp feature can be set only by the admin or template managers.

    1. Click the Template Settings icon of the desired template via eformsign login > Manage templates.
    2. In the Workflow tab, check the 'Timestamp the document when completed' option in the Complete step.

    Now, whenever the document completes its workflow process, the completed PDF document gets timestamped. The record can be checked at any time by opening the document with Adobe Reader.

  • How can I check a document that has a timestamp applied? open
    To check a document that has been timstamped, the document needs to be opened in Adobe Acrobat Reader.(Download link) When opened with Adobe Acrobat Reader,You will see whether the document is certified at the top of the document and click the Signature panel to verify the validity of the signature.
  • What is an audit trail? open
    An audit trail is a record which shows all of the document's process. It contains the document's basic information, written information, process flow, signature information etc. Audit trail is used to check the details of the document.